What is ship inventory control?
Inventory control maintains onboard stock quantities, minimum levels, locations, spare part identity, issue records and reorder requirements for machinery, safety and consumable items.
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Quick FAQs
Inventory
7 questions with answers
Why are minimum stock levels important?
Minimum levels reduce the risk of critical spares being unavailable during breakdowns, inspections or scheduled maintenance. They also prevent emergency purchases at poor prices.
How should spare parts be linked to PMS?
Spare parts should be connected to equipment and job cards so engineers can plan required parts before work starts and update stock automatically when parts are used.
What records should be maintained for Inventory?
Maintain the source record, responsible person, date, vessel, attachments, approval status, correction history and follow-up actions. The record should be easy to retrieve during audit, inspection or management review.
Who should review Inventory items ashore?
The responsible superintendent or department head should review exceptions, overdue items, high-risk findings and repeated issues. Finance, HSEQ, technical, marine or crewing teams should be included depending on the topic.
How often should Inventory be reviewed?
Routine items should be reviewed monthly, while overdue, high-risk or inspection-related items should be reviewed immediately. Fleet-level trends should be included in periodic management meetings.
Which KPIs are useful for Inventory?
Useful KPIs include overdue count, closure time, repeat findings, cost variance, missing evidence, vessel ranking, responsible-owner backlog and management approvals pending beyond target time.
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